Cover
The kit’s title page.
Filled sample, record
Filled sample, zone mapTwo of the kit’s 10 pages, filled in as training samples.
Rental & Loaner Check-In / Check-Out Kit
Rental check-in and check-out form for your counter
Our rental check-in and check-out form is one record per rental: fill the OUT column before the keys leave and the IN column when they come back, with the condition marked zone by zone.
$4.00$4.99Intro price
Pay once at checkout (payment by Stripe Checkout). You land on our thank-you page and the files arrive by email. Nothing is shipped.
- 10 pages, as US Letter and A4 PDFs
- Fillable on screen: text fields, checkboxes, VIN and odometer cells
- Your shop’s name, address, phone and logo on every sheet
- Print the record and zone map as one double-sided sheet per rental
Or all three kits for $8.00. Add the multi-point and the condition report kits for $4.00 more.
Real sheet: check-out / check-in record, filled training sample. Scene is an illustration.
Quick answer
Is there a vehicle inspection log for the counter?
Yes, the kit includes a counter log with one row per vehicle for the whole counter. Each row holds the out and in times, odometer, fuel, due-back time, miles driven, a damage flag and staff initials. Keep one counter log per counter, so every vehicle that leaves is on one page.
Page by page
10 pages for the moment the keys change hands.
The record and the zone map print as one double-sided sheet. The log pages you print as you need them.
Start here
How to set up, print and mark each OUT and IN cell.
Check-out / check-in record
Renter or loaner customer, driver license, vehicle and 17-character VIN. OUT and IN readings side by side: date, time, odometer, fuel in eighths, keys and equipment, miles driven. Sign-off both ways and notes at handoff.
Vehicle zone map
Numbered zones around the vehicle, each with an OUT and an IN cell. Works for cars, SUVs and 4x4s, vans and pickups. Zones a vehicle does not have are marked N/A.
Vehicle checks
Body, glass, lights, wheels, interior, keys, documents and the roadside kit, each with an OUT and an IN cell: OK, X for an issue, or N/A.
Damage and photo log
One line per issue: zone or item, OUT or IN, damage detail, size, photo number and time, staff and customer initials.
Counter log
One row per vehicle for the whole counter: out and in times, odometer, fuel, due back, miles, a damage flag and staff initials.
Filled sample, record
A worked example for staff training, showing a new scratch noted at return.
Filled sample, zone map
The matching back, with the new scratch marked in its zone.
Filled sample, vehicle checks
Every item checked OUT and IN, with one issue sent to the damage log.
On the finished page
Does the zone map work as an exterior vehicle inspection form?
Yes, the zone map is a numbered grid of zones around the vehicle, each with an OUT cell and an IN cell, for cars, SUVs and 4x4s, vans and pickups. The filled sample shows a rental going out at 8:15 AM and coming back at 5:42 PM with a new scratch on zone 17.
All three kits
Pay for two. Get all three.
The bay sheet, the counter sheet and the condition report, with your shop’s name on every page. One checkout, one email with all the files.
- Multi-Point Inspection Kit
- $4.00
- Rental & Loaner Check-In / Check-Out Kit
- $4.00
- Used-Vehicle Condition Report Kit
- $4.00
- All three kits
- $8.00
Related guides
Read the guides that go with this page.
How to fill out a rental inspection checklist?
Before the keys leave, fill the renter, the vehicle and the OUT readings, then walk the car and mark each zone on the zone map. At return, fill the IN readings in the matching column and mark each zone again. Anything new goes on the damage and photo log, one line per issue.
How do rental car companies check for damage?
With this kit, the counter walks the vehicle zone by zone and writes a code in each zone’s IN cell: OK for no noted damage, or S scratch, D dent, C chip, CR crack, M missing, T tear, ST stain. The IN cell sits next to the OUT cell, so a difference is easy to see. A difference gets a line on the damage and photo log with the size and photo number.
What is the sample inspection report format?
The filled sample is a rental going out at 8:15 AM and coming back at 5:42 PM with a new scratch on zone 17. The record shows OUT and IN readings side by side, the zone map shows the scratch in its zone, and the vehicle checks page sends the one issue to the damage log. The three sample pages are for staff training.
Where can I find inspection report templates?
The paid kits hold full sets of fillable inspection sheets, and the free sample is side 1 of the multi-point inspection. For the counter, this kit is the check-out and check-in record with a zone map, a damage and photo log and a counter log. Each kit comes as US Letter and A4 PDFs.
Can I use it for loaner cars?
Yes, the record has a field for the renter or loaner customer. It works the same way for a loaner that leaves while the customer’s own car is in the shop.
How is fuel recorded?
Fuel is written in eighths, from 0/8 to 8/8, at check-out and at check-in. Miles driven is the IN odometer minus the OUT odometer.
The other two kits
Same shop name. Different desk.
Multi-Point Inspection Kit
A two-sided multi-point inspection for the bay. A findings and estimate page for the counter. Shop standards you set once.
$4.00$4.99Intro price
Used-Vehicle Condition Report Kit
A two-sided condition report with the VIN, from panels and tires to the road test. A reconditioning list comes with it. It records condition, not a price.
$4.00$4.99Intro price